Comparison
otoodo vs Todoist
Todoist is a genuinely excellent to-do app with over a decade of polish, and for most people most of the time it is the right choice. The difference is narrow and it matters only if you commit to dates: Todoist can record how long a task will take, but it has no model of how many hours your Tuesday actually holds — so it can never answer whether the four things due Friday fit in the time before Friday.
Choose Todoist if…
- You want the most polished, most reliable to-do app there is, on every platform including offline.
- Natural-language capture matters to you — typing "submit report every Friday at 5pm" and having it parsed correctly.
- You share projects with other people who need their own accounts and their own view.
- You want an ecosystem: hundreds of integrations, a mature API, templates, karma, a huge community.
- You track a lot of small tasks and habits rather than a handful of large deadlined pieces of work.
Choose otoodo if…
- You commit to dates and get held to them, and being wrong about one costs you money.
- You need to know today whether Friday is achievable, not discover it on Friday.
- Your work is measured in hours, not in checkboxes — a few large pieces rather than many small ones.
- You want to delegate work to people who will never log into anything.
- You would rather a tool told you a deadline is impossible than let you find out.
Task duration is not capacity
Todoist added task duration, so you can record that something will take two hours. That is genuinely useful and it is half of what is needed.
The other half is you. A planner cannot tell whether two hours of work fits without knowing how many focused hours your Tuesday holds — after the standing meetings, after the recurring commitments, and using the four or five hours a day most knowledge work actually yields rather than the eight you are at a desk. Todoist has no place to put that, so the arithmetic has nowhere to happen.
otoodo asks for exactly that, once, then does the sum continuously: what today has to contain for everything to land on time, and — when the answer is that it cannot — how many hours short you are, on which date.
Everything else Todoist does, it does better. This is the one thing it does not do at all.
Side by side
| Capability | Todoist | otoodo |
|---|---|---|
| How long a task takes | Task duration, on Pro and Business | Required on every task, and defaulted to an hour so it is never a blocker |
| How many hours your day holds | Not modelled | Per weekday, with one-off overrides for holidays and half days |
| Whether a deadline is achievable | Not computed | Computed exactly, and reported as a shortfall in hours |
| What today should contain | The tasks you filed as due today | Work spread across the days it has, so today's list is short and finishable |
| Planning for other people | Shared projects; collaborators need their own accounts | Delegates have their own working week and no login at all |
| Offline and mobile apps | Mature, on every platform | Responsive web only |
| Integrations | Hundreds, plus a mature API | A ChatGPT action and an iOS Shortcut |
| Price | $5–8 per user a month billed annually | $9 a month, or $79 a year |
Todoist’s pricing
- Free — 5 personal projects, 5 collaborators per project, 3 filter views.
- Pro — $7 a month billed monthly, or $60 a year (works out at $5 a month). 300 projects, task duration, reminders.
- Business — $10 per user a month billed monthly, or $96 a year ($8 per user a month).
Checked against Todoist’s own site on 6 September 2026. Prices change — verify before you decide, and tell us if anything here is out of date and we will correct it. Sources: Todoist pricing.
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