Deadline-aware planning
Your to-do list doesn’t know whether you’ll make it. This one does.
Tell otoodo what needs doing, when it’s due, and roughly how long it’ll take. It works out what today has to contain for everything to land on time — and when that’s arithmetically impossible, it says so, in hours, before the week starts rather than after it ends.
No card. Free plan forever after that.
Today
Thursday 10 September
3h 25m
of 6h planned
- 15m
Stand-up
09:00 · every weekday
- 1h 30m
Tender response — section 4
Due Friday · 6h left
- 1h
Q3 board pack
Due 24 Sep · 12h left
- 40m
Reply to the Almadar thread
Due tomorrow · 40m left
Q3 board pack is at risk. By 24 September you have 43 working hours and 51 hours of work due. You are 8 hours short — move the date, cut the scope, or find the time.
Every other to-do app takes your work and hands it straight back, in order.
Sorting is not planning. A list sorted by due date still doesn’t know that the four things due Friday need eleven hours and you have six. It will show you all four, cheerfully, on Thursday night.
So the arithmetic falls to you — every morning, in your head, across a dozen commitments. Most people don’t do it. They find out on Friday.
A planner that fills every day to the brim isn’t the answer either. That just puts work due in three months on today’s list, and a list you can’t finish is one you stop believing.
The useful question is narrower and much harder: what do I need to touch today so that everything still lands on time?
How the planning works
No AI guessing at your priorities. Four rules, applied in order, every time you change anything.
- 01
Your hours, honestly
Set how many focused hours each weekday actually holds — not how many you're at a desk. Override single days for holidays, half days, or a Saturday you're working.
- 02
Commitments come off the top
A stand-up every weekday at 09:00 isn't something a planner gets to move. Recurring work is subtracted from the day before anything else is considered.
- 03
Deadline work is spread, not crammed
A 10-hour task with 10 working days left asks for an hour a day. When a day is oversubscribed the nearest deadline wins the contested hours — and nothing is ever scheduled in slices under 30 minutes.
- 04
And it tells you when it can't
Feasibility is decided exactly, not guessed: for every deadline, does the work due by then fit in the hours available by then? If not you get the shortfall in hours, and three honest options.
A month you can read at a glance
The calendar is a load map, not a grid of appointments. An overloaded week is visible before you walk into it.
Delegate, and plan their week tooPro
Assign work to someone else and it comes out of their hours, not yours — each person with their own working week. You still see everything.
Add work by talking to itPro
“Hey Siri, add to otoodo: review the tender docs by Friday, about three hours.” It reads back the date it chose, so a misheard one is caught in the same breath.
What otoodo won’t do
- It won’t make your day longer. When the numbers don’t work there are exactly three fixes: more hours, a later date, or less work. otoodo will tell you which one you need and by how much. It will not pretend there is a fourth.
- It won’t guess your estimates. The plan is only as good as the hours you put in. Rough is fine — being wrong by twenty per cent still beats not knowing.
- It won’t hold your data hostage. One click exports everything you have as JSON, on any plan, including the free one. Delete your account and it all goes, immediately.
Find out on Monday, not on Friday.
14 days of Pro, no card. A free plan that stays useful after that.
Create your account